RETREATS COORDINATOR
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Camp Name: Camp Carter

Camp Location: Fort Worth, TX

Camp Description: Nestled within the Fort Worth (TX) city limits, Camp Carter has been alive in the community since 1948. Boasting over 350 acres and over 14,000 visitors a year it is the country’s largest YMCA Camp within the confines of a metropolitan city. This position will close on October 30, 2013.

Sponsoring YMCA: YMCA of Metropolitan Fort Worth

YMCA Location: Fort Worth, TX

Job Description and Required Certifications: Nestled within the Fort Worth (TX) city limits, Camp carter has been alive in the community since 1948. Boasting over 350 acres and over 14,000 visitors a year it is the country’s largest YMCA Camp within the confines of a metropolitan city. The Retreats Coordinator role is crucial to our overall success. Here is a listing of duties, required experiences, and background. • Must have a college degree and/or extensive background in camping, recreation or resort management • Must have experience working with conference and retreat groups or event planning • Must have experience as a Challenge Course facilitator. • Supervisory experience preferred. • Spanish fluency is a plus • Knowledge or background in customer relations and group coordination. • Must have skills relative to managing conference and retreat rental groups. • Must have skills relative to supervising staff • Background in Challenge Course facilitation • Must be able to instruct students in any class or activity offered by the Outdoor Education Program. • Must have a valid Texas Driver’s License (or be able to obtain) and maintain valid Texas motor vehicle liability insurance • Ability to obtain and maintain valid First Aid, CPR/AED certifications • Must pass pre-hire and annual background check • Recruit, interview, and hire Camp Hosts and/or Assistant Retreat Coordinator. • Provide resource material and training for staff. • Supervise staff in day to day programming. • Supervise Challenge Course Facilitators. • Coordinate all staff scheduling in coordination with other leadership staff. • Attend weekly staff meetings. • Observe and review the performance of each staff. • Keep and manage updated booking calendar to ensure no scheduling conflicts. • Maintain an organized system of booking, contraction, planning, executing, and billing of rental groups and challenge course groups. • Schedule all Challenge Course groups and work with other leadership staff to plan staffing. • Communicate with group leaders prior to their arrival date to ensure all needs are met by both parties. • Communicate with Challenge Course group leaders in advance of trip to discuss goals of group and create an experience that will help the group achieve those goals. • Fill out group sheets to ensure that other departments have all information necessary to effectively do their jobs (i.e. meal times, food to be served, number of participants, ride times, adults vs. youth, etc.). • Must be accessible for problem solving while groups are on-sight. • Provide and assess evaluations from all program participants. • Work with the other leadership to create a marketing plan that includes materials such as brochures, flyers, and postcards as well as a schedule for making visits to churches and corporate groups. • Select several of the spring Open House events to offer a retreats, Rentals, and Challenge Course component to lead and develop a method to advertise these Open Houses. • Work with Camp Program Director to establish program budget. • Maintain and inventory program equipment. • Market to and recruit new groups for retreats and conferences in order to meet and/or exceed projected program income. • Develop and implement strategies for the retention and recruitment of Challenge Course groups that is reflected in the program revenue. • Network with other area Challenge Course providers to stay current with what most providers are offering and what groups are wanting. • Follow established procedures for reporting repairs, injuries and maintenance requests • Ensure that staff respect and maintain camp property and facility in a reasonable manner. • Work with Properties staff to maintain a system of facility “walk-throughs” to monitor facility quality and report or fix any areas of concern.

Salary Information: $375 /week + housing /utilities (on property)

Room and Board Provided: Yes


How to Apply: This position will close on 10/30/2013. Send resume plus minimum 5 references to dhagel@ymcafw.org

Apply Online: http://dhagel@ymcafw.org

Apply By Phone:

Contact: David Hagel

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